Get Involved

Become a Vendor

We thank you for your interest in being a vendor at the inaugural COLOR & LIGHT Festival.

All vendors must apply and be approved. You will be notified of approval or denial via email. Any questions, please contact vendors@colorandlight.io.

Once approved, please send your payment. You do not need to have a PayPal account.

Pay vendor fee
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DATES/TIMES

Friday, March 21 and Saturday, March 22, 2025 – sundown to midnight
(Possible Rain date: Sunday March 23rd, 2025)

ENTRANCE/EXIT

Certain streets around Bradley Park in Asbury Park will be blocked off for the festival. An entrance and exit location for set-up/breakdown will be provided to you prior to the festival. You will be permitted to leave Friday after the festival using the pre-determined exits. 

SETUP TIMES

Setup begins at 3pm both nights. You will not be allowed to enter the festival footprint prior to 3pm. You must be setup and running by 5pm. 

ELECTRICITY/GENERATORS

Electricity is not available. You must provide a generator to suit your needs. The Asbury Park Fire Department must inspect your generator. Noise from your generator must not interfere with the festival. If you are near an art installation, your generator must go on the side of your space farthest from the art. If it is too loud, we will require you to turn it off.

LIGHTING

All of the street lights and building lights are turned off during the festival. It will be very dark. You will have to provide some kind of lighting so people know you are open and can see what you have on display. Some companies may elect to have portable batteries that can run a string of lights.

PROPANE TANKS

Propane tanks larger than 20lb cylinders, typical home gas grill size, will require Asbury Park Fire Department propane permits. If you will have 3 or more 20lb cylinders, you will need a permit. Permits can be found here:
If you have questions about propane, please contact the Asbury Park Fire Department at:

Asbury Park Fire Department
800 Main Street
Asbury Park, NJ 07712
Phone: 732-775-6300

SIZE OF SPACE

Spaces are approximately 12′ x 12′. Food vendors are assumed to be in a truck that takes three spaces. If you need an additional space, or just a little more space, please contact vendors@colorandlight.io We will attempt to be flexible on space.

TENTS

You must provide your own tent. Tents are limited to 10×10 size regardless of your vendor space. Only one tent per vendor unless explicitly authorized.

TABLES/CHAIRS

These are not provided. If you set out tables and/or chairs, they must fit within your vendor space.

ACCESSIBILITY

Please ensure that your station is accessible to people of all needs and abilities.

HEALTH DEPARTMENT PERMITS

All food/beverage vendors must have their State of NJ Health Department permit visible at all times.

INSPECTIONS

Both the Dept. of Health as well as COLOR & LIGHT staff will be inspecting vendor set-ups.

PROHIBITED VENDOR ITEMS

  • Light up items
  • Items with offensive or suggestive language
  • Alcohol (except for the Sponsor)
  • COLOR & LIGHT reserves the right to exclude any items or vendors that it deems inappropriate. You will be asked to describe your items to ensure compliance before approval.

PARKING

Vendors are responsible for finding a parking spot. Parking is prohibited inside the festival space. You may drive into the festival space to load/unload, but vehicles must be safely parked out of the way, and per city guidelines, before 430pm and must remain there until the festival has ended each day.

WI-FI

There is no Wi-Fi available.

NON-COMPLIANCE REMOVAL

Vendors who violate the rules and regulations set forth by COLOR & LIGHT and the City of Asbury Park will be removed from the festival.

The exhibitor agrees to indemnify and hold harmless the COLOR & LIGHT Festival from and against any loss or expense by reason of any liability by or upon the sponsors for damages because of bodily injuries, at any time resulting from accidents sustained by any person or persons on account of damage to property rising out of or in consequence of the COLOR & LIGHT Festival, whether such injuries to persons or damage to property are due or claimed to be due to any negligence of the sponsors, their agents, servants or employees. By submitting this application, the applicant acknowledges that he/she has read the description above the application and agrees to abide by the terms and conditions therein. Applicant further acknowledges that all decisions of the COLOR & LIGHT Festival are final and that your application may be rejected for any reason whatsoever.

COLOR & LIGHT organizers have sole discretion over determining price category for vendors. The link for online payment (non-refundable) will be sent to you in your approval email. Your space is not confirmed until payment is confirmed. Vendor application will close on March 10th, 2025.

Vendor Pricing

Food/drink vendors

$450
Limit 10 food vendors for the festival. It is assumed you will take up three spaces. If you sell sealed food in containers that is not intended for consumption during the event, that is charged as a business and not a food vendor.

Non-food/drink businesses

$275

Non-profits & Artists

$200
Artists are those who hand make various creative arts. i.e. painting, pottery, sculptures, poetry, photography, glassworks, woodworking, etc. If you purchase items and resell them, that is charged as a business.

Become a Vendor

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COLOR & LIGHT 2025 Volunteer Form

The inaugural COLOR & LIGHT festival will take place on Friday March 21st, and Saturday March 22nd. And we need your help!

Spread the word and ask a friend to volunteer with you!

SITE TEAM: Site Volunteers help create the festival experience of a lifetime! You’ll have the opportunity to help in a variety of ways including monitoring our information tents, explaining the charities we champion, taking charge of any parking services, providing guidance to festival goers regarding artistic installations and features, or helping in one of the other roles we have available. Availability required March 19th/20th for information sessions and March 21st and/or 22nd on site during festival hours 6-11pm.

NFT TEAM: Interested in blockchain and learning more about the NFTs, or already an avid NFT fan? We could use your help demystifying the digital arts and championing NFTs as a way to bring people together to have a collective impact. Availability required March 19th/20th for information sessions and March 21st and/or 22nd on site during festival hours 6-11pm.

TECH TEAM: The Tech Team will assist our Technical Directors with the projection mapping installations. Training will begin in mid-January 2025. This is a great opportunity for students interested in tech-arts. If you want to become an integral part of Team COLOR & LIGHT this is the place to start. Availability 40-50 hours 01-15-2025 thru 03-22-2025 required.

PROMO TEAM: The Promo Team will be critical to raise community awareness of the COLOR & LIGHT Festival. Responsibilities include tabling at other Asbury Park and shore events as well as handing out flyers and other grass roots level promotion, and helping spread the word through your social media channels. Availability 4-8 hours 01-15-2025 through 03-21-2025
Need more details? Email volunteers@lumaarts.org or call Dylan Ruffo at (607) 221-1728

After you submit your response, please expect further communication from the volunteer coordinator.

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